Ethics Board Reviewer

Your Mission: Ensure compliance with ethical rules of conduct both in the short-listed Research Proposals and in the Contest itself.

As members of an Ethics Board, the Reviewers are expected to enforce the ethical standards of research in the Contestant Research Proposals and ensure fair and equitable procedures are followed in the Contest proceedings.

An online tutorial on research ethics helps the Reviewers to evaluate the Research Proposals and judge the Contest participants’ adherence to their Code of Conduct.

The Reviewers determine whether to endorse the short-listed proposals for a second reading and write a Final Report on the Contest.

STEP-BY-STEP

Step 1 - APPLY

Step 2 - QUALIFY

  • Learn about the required procedures and policies for research at your college by consulting your college’s portal.
  • Read the Codes of Conduct for each of the Contest roles in the respective application forms.
  • Obtain the Certificate of Completion by taking the self-paced Tri-Council Policy Statement TCPS 2 Tutorial. The “Course on Research Ethics (CORE)” is a self-paced series of eight learning modules designed for members serving on Research Ethics Boards. It takes a couple of hours to complete and can be done in stages.
  • Download the most recent version of the TCPS for future reference.

Step 3 - GET ORGANIZED

When the Lead Research Director convenes the first meeting of Reviewers, you should:

  • Choose one Reviewer to act as the Chair. Usually someone volunteers. The Chair liaises between the Judges and the Lead Research Director, moderates and convenes meetings and collates the infraction report and Ethical Evaluation Forms from each Reviewer.
  • The Chair should exchange contact information with the Lead Research Director.
  • Create a working schedule and make sure it is given to all Reviewers and the Lead Research Director.

Step 4 - NOTE INFRACTIONS TO THE CODE OF CONDUCT

  • At the close of the Contest, the Reviewers deliver a brief Final Report on ethical conduct (fairness, impartiality and adherence to ethical rules) during the Contest proceedings. The names of individuals or particular incidents are not mentioned directly.
  • Refresh your memory on expected behaviour by reviewing the Codes of Conduct again. Record incidents of misconduct and share these with your fellow Reviewers and the Chair.
  • If a serious infraction arises that requires immediate attention, such as a conflict of interest (e.g., a Sponsor judging their own Contestant’s proposal), immediately contact all Reviewers, especially the Chair, and inform the Lead Research Director. Agree on remedial action, including disqualification if necessary.

Step 5 - CONFER AND MAKE INQUIRIES

  • Discuss ongoing Contest matters with your fellow Reviewers, the Lead Research Director and the Judges.
  • For reasons of confidentiality and fairness, the Contestants’ names will be concealed.
  • Stay informed of matters being discussed by fellow Reviewers.
  • If you have any questions regarding ethics, direct your inquiries to the Lead Research Director and be sure to copy your Chair and fellow Reviewers.

Step 6 - RATE THE SHORT-LISTED PROPOSALS FOR A SECOND READING

  • The Lead Research Director sends the short-listed Research Proposals to the Chair of the Review Board. The Chair arranges for distribution and reporting.
  • Since only a few proposals will be short-listed, the Reviewers are expected to evaluate each proposal.
  • The Reviewers are encouraged to use the Ethical Evaluation Form provided and send completed forms to the Chair in a timely fashion.
  • Based on the ratings, the Reviewers decide whether to promote the proposals to the next stage, the second reading by the Judges.
  • Once the Contest is completed, the Reviewers delete the proposals from their file systems.

Step 7 - PREPARE AND SUBMIT THE FINAL REPORT

  • At the close of the Contest, work together to prepare a one-page report on the ethical conduct of the Contest proceedings and submit it to the Lead Research Director.